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organize college process

How to Organize Your College Recruiting Process

Being well-organized simplifies the college recruiting process and makes you more effective. Take the time now to organize yourself so you can be systematic with the work ahead. Over the coming months, stay organized. As you take notes and receive literature, file everything carefully so it can be retrieved at a moment’s notice.

FILE FOLDER UPKEEP

Throughout the process, file all correspondence and literature in your folders. Print e-mails you receive, and if you like, those you send. If you’re really into it, photocopy letters and other hard-copy correspondence that you mail.

CaptainU Recruiting is a lot like applying for a job: When you communicate with a coach, you should be knowledgeable about his or her team. Your folders will help you organize a team’s schedule, roster, game results and other important details, so you can easily access this information when talking to the coach.

Being well-organized will equip you with the tools to talk with the coach about the upcoming game against the team’s nemesis. You’ll be able to ask about the recent nail-biter. And most importantly, you’ll be able to knowledgeably discuss recruiting matters, such as which roster positions will open up for your freshman season. The coach will likely be impressed with your knowledge. It will demonstrate your genuine interest in the team.

Once you’re organized, it’s time to initiate contact with the college coaches you’ve identified. Take a deep breath and get ready to write a cover letter and create a recruiting profile.

SET UP A FILE SYSTEM
  1. Get 10 file folders, the kind with index tabs at the top.
  2. Write the name of one of your colleges on the tab of each file folder.
  3. On the front of each folder, copy the contact information you collected for your candidate schools, teams and coaches (names, e-mail addresses, phone numbers, etc.)
  4. Create a log sheet to help you keep track of your progress. Staple one log sheet onto the inside cover of each folder. Add additional sheets later if necessary.
  5. Go to each team’s website and print the roster, schedule and game results to have as references. Put the print-outs in your file folders.

Make sure the notes on your log sheets are dated correctly so at any point you can look through your file folders and see exactly what you’ve accomplished with each candidate school over a given period of time.

Sample log sheet:

  • 4/3/19  Sent cover letter and resume to Coach Smith.
  • 4/12/19  Received information packet and player profile.
  • 4/13/19  Completed player profile and returned to coach with short note.
  • 4/26/19  Called Coach Smith. It went well—he said he wants to see me play. He’s going to send me the registration forms for the U. of Troy Summer Camp, which he’ll be at.
  • 5/1/19  Emailed Coach Smith May Monthly Update, describing my hat-trick in a league game against our arch-rival.
  • 6/1/19  Emailed Coach Smith June Monthly Update, describing my play during the first two weeks of state cup.
  • 6/30/19  Attended University of Troy Summer Camp—played in Coach Smith’s group. Had a few conversations about playing for him—he thinks I can be a significant contributor within my first two years.
  • 7/1/19  Emailed July Monthly Update, describing our state semifinal loss—the game in which I scored the first goal. I included a personal note to Coach Smith about camp.
  • 7/12/19  Smith saw me play at Shellackers Tournament against ____ I scored the first goal in our 2-1 win.
  • 7/19/19  I called Coach Smith who said he really likes what he’s seen and wants me to apply.
  • 8/1/19  Emailed Coach Smith August Monthly Update, detailing my summer preparations for the high school season.

However you choose to set up and manage your filing system, remember to stay organized and keep records of EVERYTHING. You’ll be glad you did!

Create a free CaptainU profile today to get your college athletic search underway!

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