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CaptainU Recruiting: How to get organized

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Being well-organized simplifies the college recruiting process and makes you more effective. Take the time now to organizeyourself so that you can be systematic with the work ahead. Over the coming months, stay organized. As you take notes and receive
literature, file everything carefully so it can be retrieved at a moment’s notice.


Throughout the process, file all correspondence and literature in your folders. Print e-mails you receive, and if you like, those you send. If you’re really into it, photocopy letters and other correspondence that you mail hard-copy.

CaptainU Recruiting is a lot like applying for a job in that when you communicate with a coach, you should be knowledgeable about his team. With the help of your folders, you will be able to discuss a team’s schedule, roster, game results, and so forth.

By being well-organized, you’ll equip yourself with the tools to talk with the coach about the upcoming game against the team’s nemesis. You’ll be able to ask about the recent nail-biter. And most importantly, you’ll be able to knowledgeably discuss recruiting matters, like which roster positions will open up for your freshman season. The coach will more than likely be impressed with your knowledge. It will demonstrate your genuine interest in his team.

Once you’re organized, it’s time to initiate contact with the college coaches you’ve identified. So take a deep breath and get ready to write a cover letter and create a recruiting profile.


1. Get 10 file folders, the kind with index tabs at the top.

2. Write the name of one of your colleges on the tab of each file folder.

3. On the front of each folder, copy the contact information you collected for your
candidate schools, teams, and coaches (names, e-mail addresses, phone numbers, etc.)

4. Create a log sheet (see next page) to help you record your progress. Staple one log
sheet onto the inside cover of each folder. Add additional sheets later if necessary.

5. Go to each team’s website and print the roster, schedule and game results to have
as references. Put the print-outs in your file folders.

Make sure the notes on your log sheets are dated correctly so at any point you can look through your file folders and see exactly what you’ve accomplished with each candidate school over a given period of time.

Sample log sheet:

4/3/02 Sent cover letter and resume to Coach Sangiovese.

4/12/02 Received information packet and player profile.

4/13/02 Completed player profile and returned to coach with short

4/26/02 Called Coach Sangiovese. It went well—he said he wants to
see me play. He’s going to send me the registration forms for
the U. of Troy Summer Camp, which he’ll be at.

5/1/02 E-mailed Coach Sangiovese May Monthly Update, describing
my hat-trick in a league game against our arch-rival.

6/1/02 E-mailed Coach Sangiovese June Monthly Update, describing
my play during the first two weeks of state cup.

6/30/02 Attended University of Troy Summer Camp—played in Coach
Sangiovese’s group. Had a few conversations about playing for
him—he thinks I can be a significant contributor within my
first two years.

7/1/02 E-mailed July Monthly Update, describing our state semifinal
loss—the game in which I scored the first goal. I included a
personal note to Coach Sangiovese about camp.

7/12/02 Sangiovese saw me play at Shellackers Tournament against
____ I scored the first goal in our 2-1 win.

7/19/02 I called Coach Sangiovese who said he really likes what he’s
seen and wants me to apply.

8/1/02 E-mailed Coach Sangiovese August Monthly Update, detailing
my summer preparations for the high school season.

Stay tuned for more of “Make the Team”, written by CaptainU CEO, Avi Stopper with #MaketheTeam

Create a free CaptainU profile today to get your college athletic search underway!

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